NOF GENERAL ASSEMBLY 2017 MINUTES

 

NOF GENERAL ASSEMBLY 2017

Date: September 23, 2017

Venue: Business Suite 3, Messe Wien Vienna, Austria

Attendees: List of attendees is given separately.

 

General assembly is opened at 10:00 by NOF president Eija Könönen.

 

  1. Election of Chairperson, Secretary and Tellers

President Eija Könönen opened the meeting and welcomed everybody.

Eija was elected to chair the assembly and Ulvi Gürsoy to take the minutes.

Ted Lundgren and Liisa Lehto were voted as tellers.

 

  1. Approval of the General Assembly being duly notified and of the agenda

Agenda was sent to NOF members a month before the General Assembly. Agenda was accepted.

 

  1. Annual report of the Board of the Association

NOF President Eija Könönen read the President’s report. Eija Könönen reported that in the 2016 General assembly in Jerusalem, Israel, it was agreed that Anne Marie Lynge Pedersen and Eija Könönen will continue for one more year as Secretary General and President, respectively, and so does NOF’s Webmaster Ulvi Gursoy. This arrangement was made due to the activities connected to the society’s centenary celebration in 2017. Carolina (Nina) Sabel from Gothenburg started in the position of NOF’s Treasurer in January 2017. In the previous board meeting, it was agreed that NOF is going to organize a full-day symposium during the 48th CED-IADR/NOF Congress in Vienna, and this symposium will be free for all attendees.

Eija Könönen and Anne Marie Lynge Pedersen finalized the symposium program and speaker list. They also attend the CED/NOF organizing committee meeting in Antverp, Belgium, in January 2017. To attract young researchers to attend the congress, a reduced registration fee of 95 € was introduced and accepted in agreement with CED. Moreover, NOF agreed to arrange a buffet with Scandinavian flavors, which was open to all congress participants. Alltogether 50 travel stipends were introduced to young researchers to be used in the 48th CED-IADR/NOF Congress in Vienna.

A historical overview on NOF, written by two former NOF presidents, Yrsa Le Bell and Jukka Meurman, is now seen on our website (http://iadr-nof.com/about-nof/).

 

  1. Report of the Councilors

NOF presently has 362 members, among them 197 are full members, 112 are students, and 51 are retired members.

 

  1. Accounts
  2. a) Accounts of the Association

NOF treasurer Nina Sabel presented the accounts of the association. Incomes of NOF are dependent on membership fees and the surplus of the journal. The 2016 budget left a profit of 750 685 SEK. In total there is 6 707 407 SEK in NOF account. Budget is accepted.

It was discussed in the board how to use profit for benefits of NOF members, a working group within the board is established. Main task of the group will be to produce ideas to support activities and initiatives within NOF member countries.

 

  1. b) Accounts of the Journal

Accounts of the journal are presented by Editor-in-Chief Vibeke Bælum. For the year 2016, total income was 201 113 GBP and expenses were 136 543 GBP, which left a profit of 64 570 GBP.

It was asked if a change in the profit is expected, which can be due to the increase in online subscriptions and decrease in paper copy subscriptions. Vibeke answered that an increase in journal’s expenses can be expected for the coming years.

In addition, Editor-in-Chief presented the number of submissions, regional distribution of manuscript submissions, and number of published manuscripts according to the countries of origin.

 

  1. Budget for the coming year

NOF treasurer Nina Sabel read her report for the coming year. For the year 2018, expected income is 173 760 SEK and expected expenses cost around 388 000, which will probably leave a 214 240 SEK deficit. Budget is accepted.

An increase in the number of travel grants was suggested, the board members present took the suggestion positively.

  1. a) Dues from ordinary members, student members and institutional members

For the year 2018, ordinary member due is 70 USD and student due is 15 USD.

 

  1. b) Subscription fee to the journal

According to Vibeke, no change is expected in the subscription fees during the year 2018.

 

  1. Time and Place of future Annual Meetings

47th Annual Meeting & Exhibition of the AADR and 42nd Annual Meeting of the CADR will be held on March 21-24, 2018 in Fort Lauderdale, Fla., USA

96th General Session & Exhibition of the IADR and IADR Pan European Regional Congress will be held on July 25-28, 2018, in London, England

97th General Session & Exhibition of the IADR and 48th Annual Meeting of the AADR and 43rd Annual Meeting of the CADR will be held on June 19-22, 2019 in Vancouver, BC, Canada

CED-IADR Oral Health Research Congress will be held on September 19-21, 2019 in Madrid, Spain

98th General Session & Exhibition of the IADR and 49th Annual Meeting of the AADR and 44th Annual Meeting of the CADR will be held March 18-21, 2020 in Washington, D.C., USA

NOF is willing to arrange or support small scale meetings in association with Nordic dental schools.

 

  1. Elections
  2. a) Members of the Board

There will be no change in the board for the year 2018. Peter Holbrook will continue for an additional year until a new board member from Iceland is found.

  1. b) President

Ilze Akota will serve as NOF president in 2018 and Vytaute Peciuliene as Vice-President.

  1. c) General secretary/treasurer

As Secretary General Anne Marie Lynge Pedersen wishes to withdraw from her position at the end of 2017, it was suggested that this position will be opened for applications during November 2017 and a decision will be made by the board during December 2017. The GA agreed this suggestion.

  1. d) Accountant

NOF treasurer Nina Sabel asked for a new auditor, Frederik Johansson at Mölndals Revisionsbyrå, Sweden, who is located near to her city. Her proposal was accepted.

  1. Any Other Business

The new NOF-logo is accepted and in use.

Honorary membership was presented to Anders Linde at the NOF Centennial Jubilee Symposium at the CED-IADR/NOF Oral Health Research Congress in Vienna.

It was asked if it is possible to give free membership to final year dental students, which will continue for one more additional year after their graduation. Board took the message to discuss.

 

General assembly was closed at 11:05.

 

 

 

 

 

Ulvi Gürsoy was taking the minutes

 

 

 

 

Ted Lundgren                                                                                                      ( Teller)

Liisa Lehto (Teller)